OUR COMMITMENT

At Rolfes SDG Academy (RSA), we take your privacy seriously. This page explains how we collect, use, and protect your personal data in compliance with the General Data Protection Regulation (GDPR).

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WHO WE ARE

Organisation: Rolfes SDG-Academy
Address: Albert-Schweitzer-Str. 22, 32602 Vlotho, Germany
Email: infor@rolfessdgacademy.org
Website: www.rolfessdgacademy.org

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DATA WE COLLECT

We collect personal data only when necessary and for specific purposes:

Registration & Participation:
– Name, email address, phone number
– Country of residence
– Educational background
– Motivation statement (for program applications)

Communication:
– Email communications with you
– WhatsApp messages (if you contact us via WhatsApp)
– Feedback and survey responses

Website Usage:
– IP address and browser information (via standard website analytics)
– Pages you visit and time spent

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HOW WE USE YOUR DATA

We use your data only for:

Program administration : processing applications, sending course materials, issuing certificates
Communication : newsletters, event updates, opportunity alerts
Learning improvement: feedback surveys to enhance our programs
Impact measurement : anonymized data to report on our outcomes
Legal compliance : meeting GDPR and German non-profit requirements

We DO NOT:
– Sell or share your data with third parties for marketing
– Use your data for purposes you haven’t agreed to
– Store data longer than necessary

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YOUR RIGHTS

Under GDPR, you have the right to:

Access : Request a copy of your personal data
Correct: Update or fix inaccurate information
Delete : Request we delete your data (right to be forgotten)
Restrict: Limit how we use your data
Portability: Receive your data in a portable format
Opt-out: Unsubscribe from newsletters or communications

To exercise any of these rights, email: infor@rolfessdgacademy.org

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DATA SHARING

We only share your data with:

– Partner organisations: Only with your consent and for stated purposes (e.g., scholarship applications, conferences)
– Service providers: Platforms we use for email, video conferencing, and learning management (all GDPR-compliant)
– Legal requirements: If required by German law or court order

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DATA SECURITY

We use industry-standard security measures to protect your data:

– Encrypted communications (HTTPS)
– Secure password protection
– Limited access (only RSA staff who need it)
– Regular security reviews

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COOKIES & ANALYTICS

Our website uses:

– Essential cookies: For website functionality (no tracking)
– Analytics: Google Analytics (anonymised) to understand visitor behaviour

You can disable cookies in your browser settings.

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RETENTION PERIOD

We keep your data:

– While you’re active with us : During programs and ongoing communication
– After participation : 2 years for alumni records and impact measurement
– Longer if required : By German law or non-profit regulations

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CHILDREN’S DATA

RSA programs are for ages 18+. We do not knowingly collect data from minors. If we become aware a child has provided information, we will delete it immediately.

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THIRD-PARTY LINKS

Our website may link to external sites. We are not responsible for their privacy practices. Always review their privacy policies before sharing data.

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UPDATES TO THIS POLICY

We may update this privacy policy periodically. Changes will be posted on this page with the update date. Continued use of RSA services means you accept updates.

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CONTACT US

Questions about your data or privacy?

Email: imprint@rolfessdgacademy.org
Address: Albert-Schweitzer-Str. 22, 32602 Vlotho, Germany

We’ll respond within 14 days.

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YOUR CHOICES

Unsubscribe from emails: Click “unsubscribe” in any newsletter
opt out of tracking: Disable cookies in your browser settings
Request data deletion: Email us your request

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LEGAL BASIS

Our data processing is based on:
– Your consent (programs, newsletters)
– Contractual necessity (program participation)
– Legal obligations (GDPR, German non-profit law)
– Legitimate interests (improving our programs, impact measurement)

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Last updated: December 5, 2025
Rolfes SDG-Academy
Committed to protecting your privacy and data.